{"id":10354,"date":"2022-06-06T07:22:00","date_gmt":"2022-06-06T07:22:00","guid":{"rendered":"https:\/\/colibriwp.com\/blog\/?p=10354"},"modified":"2022-04-26T10:39:44","modified_gmt":"2022-04-26T10:39:44","slug":"growing-your-business","status":"publish","type":"post","link":"https:\/\/colibriwp.com\/blog\/growing-your-business\/","title":{"rendered":"5 Mistakes to Avoid when Growing Your Business"},"content":{"rendered":"<p><em>Today&#8217;s guest in our &#8220;Learn from&#8221; series: Dmitry Dragilev. He helped companies such as HubSpot, Pipedrive, Wistia, and many more, rank #1 on Google. He also used SEO to grow a startup from 0 to 40M pageviews a month that got acquired by Google. He is also the founder of<a href=\"https:\/\/justreachout.io\/\"> JustReachOut.io<\/a> \u2014 an SEO tool which makes backlink outreach a breeze. It\u2019s currently used by 5000+ content marketers to build links and pitch podcasters, bloggers &amp; journalists without SEO Agencies or PR firms. So, when Dmitry is talking about how to grow a business, he knows what&#8217;s he&#8217;s talking about.\u00a0<\/em><\/p>\n<p><span style=\"font-weight: 400;\">Are you struggling to grow your business?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Building any high-growth startup is challenging, but there are a few pitfalls that slow down nearly every entrepreneur.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thankfully, they\u2019re pitfalls you can overcome\u2014if you learn how. Today, I\u2019ll share how I\u2019ve grown a successful SaaS business and the five biggest mistakes I\u2019ve discovered that every entrepreneur should avoid.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">How I bootstrapped a SaaS startup (and what I learned along the way)<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In 2014, I founded JustReachOut.<img loading=\"lazy\" class=\"aligncenter wp-image-10362\" src=\"https:\/\/colibriwp.com\/blog\/wp-content\/uploads\/2022\/06\/image6.png\" alt=\"JustReachOut\" width=\"1300\" height=\"732\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400;\">JustReachOut helps founders connect with journalists and build PR for the brands. Our model is similar to most B2B software businesses\u2014someone who\u2019s interested schedules a demo and subscribes monthly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But along the way, we hit plenty of roadblocks and made a number of major mistakes. Learning from those experiences gave me insight I\u2019d like to pass along to you about finding and converting leads the right way.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now let\u2019s get on to those 5 mistakes you should avoid\u2026<\/span><\/p>\n<h2><\/h2>\n<h2><span style=\"font-weight: 400;\">Mistake #1 &#8211;\u00a0 Focusing on getting leads instead of fixing retention<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The first lesson I learned is focusing on the growth metrics that really matter.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Every business needs to get great ROI from marketing, especially startups. It\u2019s no wonder that ROI is the top concern for CMOs and brand managers, with <\/span><a href=\"https:\/\/www.marketingcharts.com\/business-of-marketing-225325\"><span style=\"font-weight: 400;\">98% saying it keeps them up at night<\/span><\/a><span style=\"font-weight: 400;\">.<img loading=\"lazy\" class=\"aligncenter wp-image-10357\" src=\"https:\/\/colibriwp.com\/blog\/wp-content\/uploads\/2022\/06\/image1.png\" alt=\"Issues that keep CMOs up all night\" width=\"1300\" height=\"723\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400;\">But when we take ROI and make it concrete, the solution becomes vague. Most people think a smart ROI mindset is \u201cgrow, grow, grow,\u201d but that\u2019s only partly true: growth only works if you find new customers you can keep.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s why it\u2019s a mistake to only focus on getting new leads.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We found that fixing retention and churn is a better way to spend your money. Keeping the average customer around for even an extra month or two can mean five, six, or even seven figures of additional business revenue over the long term.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And improving retention is usually more affordable than acquisition. You aren\u2019t paying ads, running partnerships, or finding new opportunities. You\u2019re just leveraging the strengths of your existing team to improve the customer experience.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And that is what reducing churn is all about: the customer experience. Customers tend to start because they want results, but leave because they aren\u2019t happy with how they\u2019re treated.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Have conversations with former customers who are leaving and understand why. Dedicate time to improving even small complaints from customers who leave.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To succeed with a business that runs on recurring revenue, focus on retention, not just new leads.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now that your business keeps customers loyal and happy, we need to turn to nurturing leads.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Mistake # 2. Miscommunication between support and sales<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Speaking of focusing on retention, one of the best ways to keep your retention rates high and set yourself apart from the competition is a solid system for sharing communication between sales and support.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This may sound simple but it\u2019s easy to get wrong. For example, is your live chat software flagging requests from existing customers? Are you getting the context of previous conversations when someone reaches out?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You will struggle with streamlined communication until you have a good system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We found that an omnichannel solution helped us the most to synchronize support and sales. We integrated several different technologies all into one communications platform.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, we combined HelpScout with HubSpot using Zapier, tying everything together.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter wp-image-10358\" src=\"https:\/\/colibriwp.com\/blog\/wp-content\/uploads\/2022\/06\/image2.png\" alt=\"Hubspot - Helpscout integration\" width=\"500\" height=\"173\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Where it shines most for us has been having a help desk, <\/span><a href=\"https:\/\/www.nextiva.com\/products\/voip-phone-system.html\"><span style=\"font-weight: 400;\">VoIP phone system<\/span><\/a><span style=\"font-weight: 400;\">, live chat, SMS text and CRM all in one. We\u2019ve been delivering a much better customer experience using this method.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We can pick up customer conversations right where we left off, even through different channels. Incoming requests are matched to the relevant customer data. And we can deliver customer support that feels seamless.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re just starting, you might be able to get along without an omnichannel solution, but it\u2019s only a matter of time. Start looking for a communications tool like this now and upgrade as soon as possible to move your business forward.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Synchronized communication delivers a better customer experience that affects everything, from retention to customer satisfaction to conversion.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Mistake #3 &#8211; Incorrect tracking and attribution<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">How often do you get a new prospect and have no idea how they found you?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re like most startups, it happens all the time. For example: let\u2019s say you\u2019re running a <\/span><a href=\"https:\/\/colibriwp.com\/blog\/wordpress-google-analytics\/\"><span style=\"font-weight: 400;\">Google ads campaign on your WordPress site<\/span><\/a><span style=\"font-weight: 400;\"> you might be getting leads from that, but at the same time you might be doing webinars and newsletters and you might be getting leads from that effort as well.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Tracking software can do a great job, but it isn\u2019t as effective as you might think. For example let\u2019s say: someone learned about your tool from an ad but signed up for the tool three days later after they read your newsletter.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Focused landing pages do a much better job of tracking your leads, and help you track people who find you in ways you wouldn\u2019t expect.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, we have a partnership offer with Silicon Valley Bank. It\u2019s a straightforward landing page that targets customers of a bank that appeals to entrepreneurs\u2014a win-win for both of us.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter wp-image-10361\" src=\"https:\/\/colibriwp.com\/blog\/wp-content\/uploads\/2022\/06\/image5.png\" alt=\"offer example\" width=\"800\" height=\"473\" \/><\/p>\n<p><span style=\"font-weight: 400;\">But let\u2019s say an SVB customer sees our offer and clicks on the page. But instead of scheduling a demo, they signed up for our newsletter. They forward information to the CEO, who reads third-party reviews and the pricing page on mobile, then signs up for a demo the following week on their desktop computer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Scenarios like this are more common than you\u2019d think. And they\u2019re nearly impossible to track.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The solution? Asking people how they found you. We\u2019ve learned it\u2019s an excellent tool to help break through the confusion of automatic attribution.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And for even more detailed information, leave it as a text box, not a multiple-choice question. Have each lead write how they found you in their own words. You\u2019ll learn a lot, and robably be surprised with the unexpected ways people discover your brand.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One advantage of this method is that you\u2019ll spot new opportunities for marketing. And another benefit is that it\u2019ll give you valuable information you can use to segment properly and present the right offers to the right people at the right time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But tracking and attribution are only as valuable as the leads you can qualify.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Mistake #4 &#8211; Not qualifying leads with questions<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">I see a lot of founders focusing on the number of prospects they bring in. Leads are essential, don\u2019t get me wrong, but they can become a vanity metric if you\u2019re not measuring conversion rates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What matters is sales, and it\u2019s impossible to run a lean sales team if they\u2019re spending most of their time on leads that will never buy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ve found that one of the best ways to convert leads is by asking questions. A lot of questions. Seven, to be exact\u2014plus contact details, here is how our \u201cbook demo\u201d page looks like:<img loading=\"lazy\" class=\"aligncenter wp-image-10360\" src=\"https:\/\/colibriwp.com\/blog\/wp-content\/uploads\/2022\/06\/image4.png\" alt=\"lead qualification\" width=\"500\" height=\"695\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400;\">There is a great article on the Colibri blog titled \u201c<\/span><a href=\"https:\/\/colibriwp.com\/blog\/wordpress-lead-generation\/\"><span style=\"font-weight: 400;\">The Chronicles of WordPress Lead Generation<\/span><\/a><span style=\"font-weight: 400;\">\u201d with more examples on the topic.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many marketers focus on reducing the questions in signup forms to get more leads, and we certainly lose prospects because of how much we ask.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But our thought process is that if someone isn\u2019t willing to spend 1-2 minutes filling this out, they aren\u2019t interested in our product (and probably aren\u2019t worth 30+ minutes of our time in a demo).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So it works as a filter. But it also pre-qualified leads with a lot of detail. For example, we ask about their budget for the next six months, whether they have a dedicated content person on their staff, and more. We\u2019ve found these factors determine whether or not someone will succeed with our product.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We can immediately see who\u2019s a perfect fit for JustReachOut, and who might not be ready for it (yet).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you want to start converting more leads, try this method. Ask more qualifying questions in the signup process. If you\u2019re worried about losing too many prospects, give it a test and see how well these pre-qualified leads perform.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And those qualifying questions have another advantage. They help us target leads more directly.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Mistake #5 &#8211; Forgetting to personalize and segment<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The next mistake is not customizing the experience enough for each lead. Once someone has expressed interest, you need to make that journey unique and valuable.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Otherwise, you\u2019ll lose them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Segmentation divides your leads into groups, like one-person solopreneurs versus medium-sized businesses. Personalization is customizing each message, like using their name or referencing previous conversations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s nearly impossible to segment and personalize by hand. That\u2019s why I recommend automation software to help.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the simplest ways to do so is by utilizing the lead intake form we talked about earlier and simply adding multiple fields to segment your target audience and personalize follow ups. <\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At JustReachOut we used a <a href=\"https:\/\/colibriwp.com\/blog\/how-to-create-wordpress-forms\/\">WordPress form<\/a>, then used Zapier to connect different parts of our funnel without needing to intervene. For example, a simple Zap connected new leads to ConvertKit, ready to send a welcome message.<img loading=\"lazy\" class=\"aligncenter wp-image-10359\" src=\"https:\/\/colibriwp.com\/blog\/wp-content\/uploads\/2022\/06\/image3.png\" alt=\"Welcome message example\" width=\"700\" height=\"393\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400;\">This message is part of a sequence that builds rapport with new customers and onboards them to our software. But you can create an email series to interact with any kind of prospect or customer, from warming up new leads to building an intro sequence to your newsletter.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And you can also personalize with most email platforms, including ConvertKit. Any information you collect, like their first name or business, can make your emails that much more relevant.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Over time, you\u2019ll learn better and better ways to customize your message for your audience. Start segmenting now and test as you go on.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But great personalization extends beyond just automation.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">The final word on mistakes to avoid<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There\u2019s a lot to learn when growing your business. And thankfully, the fastest way to learn those lessons is from those of us who have gone before.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As I\u2019ve grown my business, I\u2019ve learned that the key to long-term growth is less about bringing in leads and more about how we treat them once they show up. We need to make sure they\u2019re qualified, even if it means fewer leads passed on to the sales team.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We need to track, attribute, personalize, and segment better. And we need to keep our paying customers around with great support and high retention rates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Building a business isn\u2019t easy, but if you avoid some common pitfalls, you can speed up the journey.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Today&#8217;s guest in our &#8220;Learn from&#8221; series: Dmitry Dragilev. He helped companies such as HubSpot, Pipedrive, Wistia, and many more, rank #1 on Google. He also used SEO to grow a startup from 0 to 40M pageviews a month that got acquired by Google. He is also the founder of JustReachOut.io \u2014 an SEO tool&hellip; <br \/> <a class=\"read-more\" href=\"https:\/\/colibriwp.com\/blog\/growing-your-business\/\">Read more<\/a><\/p>\n","protected":false},"author":6,"featured_media":10365,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[176],"tags":[356],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>5 Mistakes to Avoid when Growing Your Business - ColibriWP Blog<\/title>\n<meta name=\"description\" content=\"Growing a startup is challenging, but there are a few pitfalls that slow down nearly every entrepreneur. Find out how to overcome them.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/colibriwp.com\/blog\/growing-your-business\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 Mistakes to Avoid when Growing Your Business - ColibriWP Blog\" \/>\n<meta property=\"og:description\" content=\"Growing a startup is challenging, but there are a few pitfalls that slow down nearly every entrepreneur. 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